Fleet Management

As outlined in Executive Order (EO) 13693, Planning for Federal Sustainability in the Next Decade, the goal of fleet management is to improve NIH fleet and vehicle efficiency and management by the following measures:

  • Determining fleet inventory with emphasis on eliminating unnecessary or non-essential vehicle.
  • Taking actions which reduce fleet-wide per-mile greenhouse gas emissions.
  • Collecting and utilizing a fleet efficiency management tool that incorporates operational data through deployment of vehicle asset level for all passenger, light duty, and, where appropriate, medium duty vehicles.
  • Ensuring annual asset-level fleet data is properly accounted for in a fleet management system.
  • Ensuring at least 20% of the new passenger vehicle acquisitions are zero emissions for plug-in hybrid cars by 2020 and 50% by 2025.
  • Effectively planning for appropriate charging or refueling infrastructure or other power storage technologies to accommodate for zero emission vehicles or plug-in hybrid vehicles.

To demonstrate progress in fleet management and sustainability, NIH publishes an annual Sustainability Implementation Plan (SIP) and reports progress to their parent government agency, the Department of Health and Human Services (HHS). HHS adheres to the requirements in Section 14 of EO 13693 and publishes an annual Strategic Sustainability Performance Plan to demonstrate overall agency progress.

Figure 1. Mitsubishi innovative Electric Vehicle (MiEV)

Fleet Management at NIH

The NIH Transportation Management Branch has successfully implemented numerous strategies in recent years, i.e. optimize/right-size the composition of the fleet, reduce miles traveled, acquire only highly fuel-efficient, low greenhouse gas-emitting vehicles and alternative fuel vehicles, and increase utilization of alternative fuel in dual-fuel vehicles.

To optimize/right-size the composition of the fleet and reduce miles traveled, we used our GPS utilization report to monitor and analyze, fleet size, underused vehicles, and miles traveled. Since 2005, all NIH vehicle acquisitions have been alternative fuel vehicles. In order to increase utilization of alternative fuel in dual-fuel vehicles, it is NIH policy that alternative fuel must be used in dual-fuel vehicles. NIH fleet managers will continue using these effective policy and implementation strategies, detailed below.

  • Collect and utilize NIH fleet operational data through deployment of vehicle telematics.
  • Ensure that NIH annual asset-level fleet data is properly and accurately accounted for in a formal Fleet Management Information System as well as submitted to the Federal Automotive Statistical Tool reporting database, the Federal Motor Vehicle Registration System, and the Fleet Sustainability Dashboard (FLEETDASH) system.
  • Increase acquisitions of zero emission and plug-in hybrid vehicles.
  • Issue NIH policy and a plan to install appropriate charging or refueling infrastructure for zero emission or plug-in hybrid vehicles and opportunities for ancillary services to support vehicle-to-grid technology.
  • Optimize and right-size fleet composition, by reducing vehicle size, eliminating underutilized vehicles, and acquiring and locating vehicles to match local fuel infrastructure.
  • Increase utilization of alternative fuel in dual-fuel vehicles.
  • Use a FMIS to track real-time fuel consumption throughout the year for NIH-owned, GSA-leased, and commercially-leased vehicles.
  • Implement vehicle idle mitigation technologies.
  • Minimize use of law enforcement exemptions by implementing GSA Bulletin FMR B-33, Motor Vehicle Management, Alternative Fuel Vehicle Guidance for Law Enforcement and Emergency Vehicle Fleets.
  • Where State vehicle or fleet technology or fueling infrastructure policies are in place, meet minimum requirements.
  • Establish policy/plan to reduce miles traveled, e.g. through vehicle sharing, improving routing with telematics, eliminating trips, improving scheduling, and using shuttles, etc.

Progress toward Fleet Petroleum Use Reduction Goal

E.O. 13514 and the Energy Independence and Security Act of 2007 (EISA) require that by FY 2015 NIH reduce fleet petroleum use by 20 percent compared to a FY 2005 baseline. NIH is expected to achieve at least a 2 percent annual reduction and a 30 percent reduction is required by FY 2020. The red bar represents the FY 2005 baseline. The green bars represent the FY 2015 actual and FY 2020 target goal reduction. The blue bars represent annual NIH progress on achieving these targets. The percentage at the top of each bar represents the reduction or increase from the FY 2005 baseline. A negative percentage indicates a decrease in fleet petroleum use.

NIH Progress Toward Fleet Petroleum Reduction Goals

Progress toward Fleet Alternative Fuel Consumption Goal

E.O. 13423 requires an increase in total alternative fuel consumption by 10 percent annually from the prior year starting in FY 2005. By FY 2015, the increase in alternative fuel use must be by 159.4 percent, relative to FY 2005. In FY 2015, alternative fuel consumption had increased by 263.6 percent from FY 2005.

Fleet Per-Mile Greenhouse Gas (GHG) Emissions Goal

E.O. 13693 Section 3(g) states that, due to the NIH fleet size of at least 20 motor vehicles, it is necessary to improve fleet and vehicle efficiency and management. E.O. 13693 section 3(g)(ii) requires a reduction in fleet-wide per-mile GHG emissions fleet vehicles relative to a FY 2014 baseline and sets new goals for percentage reductions: not less than 4% by FY 2017; not less than 15 % by FY 2020; and not less than 30% by FY 2025. E.O. 13693 Section 3(g)(i) requires that the optimum fleet inventory be determined, emphasizing eliminating unnecessary or non-essential vehicles. NIH metrics toward this goal have yet to be determined.

​​​Click here to view the 2019 NIH Sustainability Implementation Plan

Click here to view the NIH Sustainability Goal PoC list

For more information about Fleet Management at the NIH, click here.

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